Reduced Data Validation Time by 85% via Data Verification
for a company that provides supply chain solutions in the United Kingdom.
Based in the United Kingdom, the company provides specialized supply chain solutions. The company has been comfortably operating the logistics business since 2002. It now entered the third decade with its amazing supply chain solutions. Currently, we all are in the digitally globalized era thus the company has not limited itself to the UK. Rather, it provides services across the globe and meets the needs of the logistics industry.
Company’s Demand
The company has committed to inculcating innovation in its services, which aims to meet the evolving demands. For that, the company deployed the best team for in-house operations. However, with time, the demand for data also increased and the team became inefficient to meet the urgent validation needs. Therefore, It was seeking genuine outsourcers who could help them with data validation services.
Importance of Data Verification Services for Logistic Businesses
Logistics businesses usually provide different services including warehousing, transportation, delivery & distribution, etc. Besides that, many companies also provide supply chain solutions as a whole. However, getting all data validated is an essential need for these companies to provide services. Hence, with the help of data validation and verification, these businesses can provide error-free solutions.
The majority of logistics companies often choose to outsource data verification services to validate invoices. Besides invoices, data validation also minimizes the chances of errors in every domain in the logistics industry. Also, it helps to smoothen the delivery of service through the supply management system. With the incorporation of data validation, logistics businesses can grab more customers’ attention and satisfy them.
Challenges AskDataEntry Exposed
The company was facing the following challenges in its logistics businesses for the last few years, before approaching us.
Errors in Manual Entries
Since its foundation, the company has been believing in the in-house team for data validation work. It had hired the best professionals who were available in and around London to manage the work. However, the operation of the company received a boost in 2021, after the pandemic. Therefore, due to a sudden spike, it becomes unbearable for the small internal team to validate data in huge quantities. Thus, it was obvious to get errors in the system and it happened. The company was unable to rectify the errors entered from manual entries in this case.
Delay in Processing
As the company was over-dependent on its internal team thus the sudden spike has made the process delayed. Usually, the internal manual process for data validation took more time than expected for each process. Ultimately, it has caused a major delay in processing the data for further use. On the other hand, receiving files in delay also caused a major delay in reconciliation. The company has faced this dealy in financial operations in the form of reducing cash flow.
Lack of Transparency
The client has observed a major threat in the lack of transparency in the data validation process. The internal team was doing the data validation work correctly but was not able to develop a transparent picture. Thus, it caused major issues in the decision-making process and developed a distrust among stakeholders. Thus, the company wanted to have a data validation system that would be transparent and efficient.
Custom Solution from AskDataEntry
After the initial conversion with the company’s data manager, we have taken this data validation project. Note that, the data manager did not ask us for any deadline as they wanted to get this process done ASAP. Therefore, we initiated the project immediately with the basic understanding that the data manager had briefed us. Gradually, we increased our interaction as we moved deeper into the project. Otherwise, we have followed our signature step-by-step process to handle this work.
Assessing the Existing System
To understand the pain points of the company, we have started assessing their existing system. Because of the assessment of the existing system, we have found many issues there, which we have improved immediately. After assessment, we realized that the invoice validation process is a little problematic. Hence, we validated all invoice data that we found in the existing database.
Implementing Financial Data Verification System
The need for verifying the financial data was crucial at the point when we encountered the data manager. The in-house data team has not followed the correct methods to validate all financial data. Therefore, our prime task was to implement a verification process of all the financial data. We distributed the team to validate each data with precision in the right manner. We believe in manual verification to get accurate results rather than relying on software for the same task.
Validating Using Cutting-Edge Technology
As the data manager of the company was concerned about time thus we have decided to validate data using cutting-edge technology. With this technology, the verification process becomes super easy and smooth. Because of that, we successfully reduced the delay in reconciliation by 85%. Also, it has strengthened the financial system of the company and improved cash flow operations.
Manual Verification Using Technology
We validate each dataset manually with the best use of technology and that is our strength. Therefore, in this case, we have distributed our team as per the plan to validate each data through manual inspection. It has done wonders for the client as it rectified all redundancy of the system with effective measures. Also, it helps to manage operational data efficiently and enhance overall performance.
For our logistics data validation, we hired AskDataEntry two years ago. Within the first three months, the company has verified all the backlogs that we have stored over the years. Besides logistics data, AskDataEntry’s amazing process has also verified financial data with accurate measures. Overall, we are now in a much better condition than we were in two years before. For that, we are very thankful to AskDataEntry and the team.
Miso K Miso
For our logistics data validation, we hired AskDataEntry two years ago. Within the first three months, the company has verified all the backlogs that we have stored over the years. Besides logistics data, AskDataEntry’s amazing process has also verified financial data with accurate measures. Overall, we are now in a much better condition than we were in two years before. For that, we are very thankful to AskDataEntry and the team.
