Scanned Old Records with OCR & Prepared Digital Archives
Helped a European University in Digitalizing Valuable Records
It is a top-ranked university operating in the United Kingdom. The university is famous for its extensive programs for global students. However, students across the globe get admitted to the university to study history and culture. Because the university has an extensive collection of historical records in its archive. The university has seven campuses spread across the globe in 21 nations.
Importance of OCR Services for University Data Entry Work
To make the archive more presentable, the university demanded OCR services. With high-volume OCR processes, they can scan old papers and evidence into digital documents. Therefore, the university was searching for a partner that could provide them with OCR services. So that, they can preserve their achieved data more extensively and secretly.
Importance of OCR Services for University Data Entry Work
Universities usually preserve data in their archive to teach students and aid the research work. With the help of OCR technology, scanning documents will become easier as it will scan everything and save files digitally. This technology will extract data from old records, pictures, and other sources effectively. Old records are very prone to damage if not stored digitally. Therefore, OCR services help universities to digitalize their old records and keep them safe forever in digital archives.
Besides that, OCR (Optical Character Recognition) technology swiftly converts any physical documents into any digital format. Also, OCR allows documents to be easily editable in digital formats. Therefore, it enhances the accuracy and precision level of old records with the help of this technology. Universities can streamline workflow and foster a seamless transition in the digital archive system. They can manage data more accurately and safely with this amazing technology.
Challenges AskDataEntry Highlighted
In the realm of data entry services, AskDataEntry undertook a remarkable endeavor to correct and enhance Optical Character Recognition (OCR) processes for a client grappling with errors in high-volume digitization. The project’s focal point was rectifying prior OCR errors, executing comprehensive OCR conversions, and ensuring the seamless transformation of files.
The university’s core requirement was nothing short of perfection—demanding a meticulous 100 percent accuracy in the digitization of thousands of tables dating back to the 20th century. The significance of this undertaking lies in the improved archival of essential documents, emphasizing the vital role that accurate data plays in preserving historical information.
As the project unfolded, AskDataEntry encountered the intricacies of handling a high volume of numbers and tables. The challenge lay not only in the sheer quantity but also in the necessity for detailed proofing. Each digitized table had to undergo rigorous scrutiny to ensure that the data was not only accurately transcribed but also aligned with the university’s expectations.
Among the hurdles faced, alignment issues emerged as a prominent challenge. The delicate task of aligning numerous tables demanded a keen eye for detail and a commitment to rectifying discrepancies. AskDataEntry, armed with expertise accumulated over 9+ years in the industry, addressed these alignment intricacies with finesse, ensuring that the final output adhered to the university’s specifications.
Recognizing the complexity of the project, AskDataEntry proposed a pragmatic solution—a limited free trial comprising 10 pages. This trial served as a litmus test, allowing the client to gauge the accuracy and efficiency of the processes before committing to the entirety of the project.
In conclusion, AskDataEntry’s commitment to excellence and innovative problem-solving shone through in the successful navigation of challenges inherent in the OCR correction and file conversion project. As experts in the field, AskDataEntry continues to be a beacon of reliability for clients seeking unparalleled data entry services globally.
Custom Solution from AskDataEntry
In response to the client’s imperative need for precise data management and file conversion, AskDataEntry’s dedicated team orchestrated a comprehensive solution that seamlessly tackled the challenges at hand. The multifaceted approach encompassed meticulous quality testing, efficient project execution, and a streamlined process utilizing OCR software.
The quality test team, comprised of an astute account manager and a seasoned document conversion specialist, played a pivotal role in ensuring the success of the trial phase. In a remarkable feat, the trial was not only executed with precision but also completed within a single day, showcasing the efficiency and expertise of AskDataEntry. The positive outcome paved the way for the client’s approval of a full-time contract, underscoring their confidence in the team’s capabilities.
With the green light from the client, AskDataEntry assembled a robust project team consisting of 10 skilled data entry and conversion specialists. These experts embarked on a two-month journey to tackle the extensive assignment, involving the accurate digitization of over 50,000 pages. The project team’s synergy and proficiency were instrumental in meeting the client’s expectations within the stipulated timeframe.
The heart of AskDataEntry’s solution lay in the meticulous process designed to correct Optical Character Recognition (OCR) errors and convert files seamlessly. Leveraging advanced OCR software, the team executed a precise correction of OCM errors, converting files into PDF format for enhanced accessibility and archival. The proofing of documents became a focal point, ensuring that the digitized data met the stringent standards set by the client.
As a testament to AskDataEntry’s commitment to quality, the project incorporated multiple checkpoints throughout the process. The team conducted rigorous quality checks, assuring that each step met the highest standards before delivering the finalized documents to the client via Dropbox. This meticulous approach not only ensured accuracy but also instilled confidence in the client regarding the reliability of AskDataEntry’s data management services.
In essence, AskDataEntry’s transformative solution exemplifies its prowess in file conversion and data management, setting the stage for continued excellence in the realm of outsourcing data entry services.
P Jorge
The way AskDataEntry has improved our digital archive system with its amazing OCR services. They delivered the service on time, before the estimated delivery time. We have managed our archive system systematically with the help of AskDataEntry. They have provided us with the OCR services at the most economical rate, which is phenomenal. We absolutely love what AskDataEntry has done to our archive system.
