Processes 15K+ Forms per Month with OCR
for a US-based data management company to help with data digitization
The company provides dynamic data management solutions to companies across different industries. Since 1976, the company has diversified its business operations as it covers different areas of operation. Currently, it is offering an extensive range of services related to data management. Besides that, it has developed a proprietary technology that provides many facilities. These include document scanning, report preparation, downloading reports in real-time, etc.
Company’s Decision
Besides that, the company has decided to expand its business to different countries like Canada, Norway, Singapore, etc. Therefore, they were looking for an outsourcing partner that could provide them with quality OCR services. As the company wanted quick document scanning and processing thus OCR services suit here the best. The company hence finalized the deal for outsourcing the OCR service from us.
Importance of OCR Services for Data Management Solution Providers
OCR services are like digital helpers for companies that manage data. They turn paper documents into computer-readable files, making it easier to find and use information. This helps businesses work faster and avoid mistakes that can happen when typing data by hand. With their help, data capturing through OCR technology will be done nicely and proficiently.
For data management companies, OCR brings big benefits. It speeds up how quickly they can process information and keeps things organized. It also makes sure the data is correct, which is crucial for industries like finance and healthcare. In short, OCR services are like a super-smart assistant for handling data, making everything quicker, more organized, and less prone to errors.
Challenges Faced by Client
The company has been facing the following challenges for the last few years.
Our client has been dealing with scanning services for the last many years. But, now they have decided to expand their work by covering more services. Therefore, with this expansion, their work has been increased. At the time we approached our client’s work, they were in a quite tough situation. The in-house OCR experts were not efficient in handling their workload.
After OCR scanning, generally, it needs an expert who can verify things for the further process. However, in this case, they did not have an expert who could perform the verification work. They primarily delegated the verification task to their in-house expert, who did not qualify for their work. Even if they qualify for their work, due to huge pressure, they often make mistakes while verifying the files.
As the company was dealing with scanning services thus they needed immediate services. However, the company, due to its slow process, caused a delay in file processing. They genuinely wanted efficient OCR services so they could deliver services on time. That’s the reason they chose us because they knew that we could help them with this.
Custom Solution from AskDataEntry
Our client has reached out to us on time and they ask for our OCR service. For the last few years, the popularity of our OCR services has increased. However, we have tried our best to satisfy the client thus we follow the below measures in that.
Before embarking on the OCR project, a comprehensive assessment of all requirements was diligently conducted. This meticulous review process is integral to our project management approach, ensuring a thorough understanding of the client’s needs and expectations. By scrutinizing each requirement, we establish a clear roadmap, minimizing uncertainties and optimizing project efficiency.
This initial evaluation involves collaboration with stakeholders to gather insights, analyze technical specifications, and define project scope. It allows us to identify potential challenges, devise effective strategies, and allocate resources appropriately. Additionally, this proactive approach fosters open communication, aligning our team with client objectives.
Workload distribution within our group has been a strategic process, ensuring optimal efficiency and collaboration. By carefully assigning tasks based on individual strengths and expertise, we’ve created a balanced workflow. This approach maximizes productivity, as team members can focus on tasks aligned with their skills. Regular communication and feedback further enhance the synergy among team members, fostering a cohesive work environment.
Our commitment to thoughtful workload distribution not only streamlines project execution but also promotes a sense of shared responsibility, contributing to the overall success and cohesion of the group.
We meticulously validate every OCR document before delivery to ensure accuracy and quality. Our scrutiny involves thorough checks for errors, inconsistencies, and adherence to client specifications. This stringent validation process guarantees that the delivered documents meet the highest standards, instilling confidence in the reliability of our services. By prioritizing accuracy through comprehensive validation, we uphold our commitment to providing clients with meticulously verified OCR outputs, meeting and exceeding their expectations for precise and error-free document delivery.
Marekting Head
I want to express my sincere gratitude for the exceptional services provided by AskDataEntry. Their expertise in OCR services has truly revolutionized our data management strategies. The precision and efficiency with which they convert paper documents into digital formats have far exceeded our expectations. AskDataEntry has not only reduced our manual data entry workload but has also significantly improved accuracy, saving us valuable time and resources. Their dedication to delivering high-quality results has been a key factor in the success of our projects. The team’s professionalism and meticulous attention to detail make them a trusted partner for anyone in need of top-notch data entry services.
