Optimized Data after Database Creation within 45 Days
For a US-based financial consulting firm.
it's a US-based financial consulting firm specializing in auditing, consulting, and tax advisory services. Over the years, the firm has expanded its base and covered many other domains in financial consultation. Earlier, the client used to document all its data in handwritten files. However, later on, it switched all handwritten files into an Excel spreadsheet and adopted other digital methods.
At present, the company wants to create separate databases for different projects. It was looking for a reliable outsourcing partner that could create multiple databases for different purposes. Along with database creation, the client also demanded a data extraction process to add an extra touch. AskDataEntry took advantage of this opportunity and pitched its database creation solution plan. After checking the demo plan, the client agreed to sign the main contract with us i.e., AskDataEntry.
Importance of Database Creation for Financial Consulting Firms
Financial consulting firms perform a diverse range of work including auditing, taxation, and other services. Hence, segregating the diverse range of work is essential for managing the core work, which is consulting. With separate databases, these firms can handle simultaneous operations smoothly. Separate databases allow consulting firms to handle a diverse range of operations and eliminate confusion. Besides that, the management of clients will become much easier with the help of separate databases.
The creation of databases needs proper skills and knowledge regarding the data management process. Without implementing database management tactics, the creation of separate databases will not be fruitful. That's why consulting businesses nowadays prefer to outsource database creation process. Outsourcing specialists create robust databases with their skills and expertise and build them with optimized options. Besides that, they put your data into action through their database creation services.
Challenges Faced by the Firm
The company gradually shifted to the digital domain over the years with the help of its internal team members. However, with the increase in work pressure, the working capacity gradually increased and the team couldn't handle it. The team became inefficient in terms of handling the increased workload. Thus, the client has decided to outsource the process completely and dismiss the internal team. The following challenges the firm has faced over the years because of the internal team.
Conversion of Handwritten Documents
During the initial days, the firm used to document all data in raw handwritten files. Therefore, when it comes to preparing the database then converting these handwritten documents becomes necessary. The internal team has tried their best to convert handwritten files into digital files but the workload was huge. Besides the internal team, the requirement for outsourcing services became necessary. For that reason, the firm opted for outsourcing services to handle the huge pressure of document digitization.
Delay in Processing
The pressure of work on the internal team members was huge regarding the database creation process. The team members, in most cases, have overworked to achieve the deadlines. Despite their efforts, the team members often made unnecessary delays in submitting the work. Hence, it started interrupting the core business performance of the company and other operations. To make the process faster then become an aim for the company amid that situation.
Quality Compromised
The company, in the starting, gave complete responsibilities to the internal team for the database creation project. Initially, the internal team performed quite good work but later on, it created major mistakes. The team did not opt for customized options while creating the databases. Hence, the databases they created turned out to be of low quality due to the lack of those features. Therefore, the firm has decided to improve the quality of the databases by outsourcing the process.
Custom Solutions from AskDataEntry
The first thing that we did when we started the project was assess the needs. We tried the understand the main purpose of the client to create additional databases. After the assessment, we prepared a rough plan for the project and sent it to the client for approval. The client immediately responded by approving the plan and giving us the green signal to proceed with this.
Sample Shared
The firm reviewed our success stories and wanted to check our samples. They wanted to check the quality of the service and evaluate our performance altogether. We shared our samples and offered the firm a demo file regarding our database creation services. Eventually, the firm was amazed with our demo and immediately signed the contract to get our services.
Resource Allocation
The first thing we did after signing the contract was allocate our resources. We divided the task among our 20 members and fixed a deadline to finish the project on time. All the team members were efficient as they have handled similar tasks before. Besides resource allocation, we also focused on the communication plan to make the process productive.
Files Shared and Plan Prepared
The firm shared the files via FTP and provided us with a detailed execution plan for this project. Besides database creation, we were involved in the data extraction process thus the client provided a detailed plan for that also.
Work Allocation
After clarifying all our doubts, we started the work with all due measures. The team accessed the FTP files and performed OCR tactics to convert handwritten files into digital formats. Thereafter, based on the subject matter, the team created separate databases for different aspects. We followed the firm's instructions very closely to create databases for them as per their suitability.
Work Delivered
Once we created databases for different operations and relocated existing data there, we delivered the project. It took us 45 days to complete the task while the client gave us 60 days for this project. Not only finished the project on time, but we ensured double-checking of the files within that period. With the sincere effort of the QA team, we delivered the project before the estimated delivery date.
Lee Tolemi
Partnering with AskDataEntry provided us with immense support in creating our databases. Within a few days, the company has created several databases for our different operations. We are very thankful to the company for their support and quality work.
