Reduced manual work by 98% with accurate Data Management
Increased Online sales for a US-based Retailer.
The company is an online retailer in the United States, serving since 2011. It offers a wide range of high-quality products on its e-commerce platform. From fashion to electronics, the company covers everything. Because of its diverse offerings, it has become consumers’ favorite over the years. In the last few years, the company has increased its product range, which increased the chance of data management issues.
Efficiently managing the product data became a serious threat to the company. Therefore, they have decided to outsource data management services as the solution. The company has connected us in 2022 and we have been working together since then.
Importance of Data Management Services for Online Retail Businesses
For an online retail business or an e-commerce platform, managing data is the most essential thing. These businesses deal with millions of products and ensure their sale online in large volume. Therefore, data plays a crucial role in managing all the products and ensuring their proper adjustments in the database. By managing data accurately, businesses can efficiently focus on core operations and ensure success.
Managing data efficiently is a critical task as it involves various steps and procedures. Online retail businesses are one of such businesses that quickly demand changes. Therefore, opting for data management services can help e-retail businesses efficiently manage all data. Data management comes with enterprise content management facilities thus it will help e-retail businesses to manage their website data also.
Issues the Company Faced
Due to the incorporation of some new products in the product list, the company has been facing the following challenges.
a. Data Extraction Difficulties
The company found the process of data extraction very difficult because it was huge. From the beginning, the company has maintained separate Excel sheets for separate categories of products. However, maintaining all Excel sheets for managing products has become a wider issue for the company. All the Excel sheets were significant to them but they did not find a solution to extracting them easily. Thus, it becomes a huge obstacle for them to manage data extraction functions.
b. Increasing Labor Costs
The company has encountered issues related to resource allocation for data management. On the other hand, the data extraction process became very urgent for the client. Thus, they have deployed a vast team of data entry experts for the extraction work. However, the deployment of a large number of employees for the extraction work has increased labor costs. Despite bearing labor costs, the company did not extract data properly from the Excel files.
c. Time Consume Process
The amount of data that the company handles is huge as they are selling more than 1 million products online. Organizing all the product data using different Excel Sheets seriously posed a threat to the company. Because having organized datasets was very necessary for updating the product data in the e-commerce platform. However, organizing all datasets accurately became a time-consuming process and caused unnecessary delays.
Due to these unique challenges, the company was not able to manage its product data efficiently. Thus, as a chain reaction, the company significantly has been suffering from operational inefficiency. Therefore, it was desperately searching for an outsourcing partner that could help them with data management services.
Custom Solution from AskDataEntry
We have developed a unique way to handle the situation of the company. The company wanted to manage the data of their e-retail platform, so we have developed our plan as per that. Our main targets were enhancing the operational capabilities of the company and providing them with our amazing data management solutions. Therefore, to address the issues of the company, we have considered the following measures in our data management approach.
Analyzing Requirements
We started the project after analyzing the key requirements of the client. Our client has shared all the files with us and explained the work comprehensively. By creating our requirement analysis parameters, we have understood all the requirements of the client. Besides that, we have connected our expert team with the client’s team to have a clear communication process.
Team Training
After assessing the client’s requirements, we immediately initiated a team training program. We have discussed the needs of the client and assessed each part of the project. Thereafter, we distributed our work among our efficient team members and segregated each task separately. Thus, it makes the process significantly transparent and easy to detect errors. Our team members took each task with accurate measures and delivered the project on time.
Data Classification and Validation
With the help of the manual validation technique, we have initiated the project. This process of working has immensely helped us in reducing error percentage in data validation work. Note that, we have implemented technology also in validating files but the manual checking is added here as a bonus. Besides that, we have also taken care of the processing time while performing manual verification. We have performed all our data classification and validation work even before the estimated time.
Data Extraction and Database Creation
Using cutting-edge technology, we have extracted data from Excel sheets and created separate databases. The creation of separate databases with extracted files has eased the data management procedure. Also, we have ensured that the database accommodates all product data of the client. Note that, while performing the data extraction task, we have ensured that data must not be repeated unnecessarily.
Ensuring Data Accuracy and Integrity
We have been responsible for data management services for our client thus we followed data integrity norms accurately. Besides maintaining data integrity, we also have taken special care to keep the data accuracy level intact. We also have implemented these measures during the data collection and consolidation process. Because of that, we have reduced the manual work by 98% of the client.
James Dell
It’s been 2 years now since we delegated our data management task to AskDataEntry. The company has exactly provided the services that we wanted from them. They have not only improved our situation but also enhanced our capacity with their solutions. We are currently operating smoothly in our business and for that, we want to thank AskDataEntry.
