Provided Legal Documents Data Entry to a US Attorney
processed 1K legal documents each month with the right procedures
The company is a US attorney who gained wide recognition for his amazing communication skills and legal expertise. He worked with other people and created brand value with his amazing attorney capabilities. In the domain of medical insurance, not even a single attorney is close to him. With this domain expertise, the company has helped many people file their medical insurance claims and get their due compensation.
Over the years, the company has solved many cases and documented all legal history in personal files. However, at present, the number of cases the company usually receives increased. Thus, he hired a team to handle the legal work and assist him in various other legal matters. On the other side, he was looking for an outsourcing partner that could provide legal document data entry services. AskDataEntry reaches the company and convinces them with its amazing work profile.
Importance of Legal Documents Data Entry for Attorneys
The primary aim of the legal documents data entry process is to retain legal information in digital files. Attorneys can take the help of the experts to save their case histories in digital files. This helps them get more cases and represents their most special professional achievements. Handling all legal data in paper documents is quite tough especially when the working sphere is wide. As a solution. Outsourcing legal document data entry is the right option in this case.
It's always better to have a database for all legal documents in digital format. Attorneys can easily find legal information from the database if the data is correctly put in the database. Handling the data entry work is time-consuming and is not a part of the core task. Therefore, delegating to legal data entry outsourcing agency is the right choice for attorneys to make here. The expert professionals will use the right legal terminology while performing the legal data entry work. Besides text documents, these professionals can perform the task with multiple source formats.
Challenges the Company Faced
In the beginning, the company started working with a data entry team, which was not an expert in legal data entry work. Therefore, the team committed a several mistake in performing the legal data entry work. These mistakes created major roadblocks for the company in recording the legal work. All the challenges faced by the company in this journey are mentioned here;
The internal data entry team has compromised the security of the company's legal data. The team did not follow the right measures while recording the legal data on the company's database. No additional layers of security have been considered before handling the legal data. Therefore, the company wants to get additional security features for their data with the help of outsourcing.
The internal data entry team applied the wrong formula to record the legal data in this case. Thus, it created negative results in documenting the records in the database and affected the entire system. Initially, the company did not notice the changes but gradually they appeared prominently. Hence, the company wanted to have a process that could fix issues of wrong formats.
The internal team faced tremendous hurdles in understanding the technical legal jargon while recording them. This made an increase in their processing time and caused a major delay in file submission. Also, spending time unnecessarily understanding complex legal jargon decreased productivity levels.
Solutions from AskDataEntry
After the initial discussion with the company, we immediately started planning for this project implementation plan. We followed a very systematic approach while providing legal data entry solutions to the client. Also, it helped us to stay connected with the project and be involved whenever necessary.
Like most of our services, we provided a trail of our actual legal data entry service to the client first. The client provided us with a few digital documents and asked us to create an Excel database with those documents. For this trial project, the client set 3 days deadline but we delivered the file on the 2nd day. After verification of the trial file, the client was impressed with our work and signed the contract.
The client is an attorney in the United Kingdom and follows all rules and regulations. Therefore, we set up a VPN to get direct access to the client's database and work in real-time. The client supported our approach and agreed with the file transfer method using a VPN. On the other hand, the client installed software at their end to receive files directly.
We understand the vitality of legal documents and thus added a strong layer of protection there. Checking the security features of each file becomes very essential for us to ensure security arrangements. To bypass additional measures, we delivered the work directly to the client-owned database. This ensured a complete layer of protection to the client's database.
To verify complete legal information, we involved our special team members in the QC work. The QC team constantly communicates with the client's office for all verification-related work. Besides the team, we allotted a QC manager for the verification work, who performed the most crucial role. The manager checks the files at the final stage before delivering them to the client.
It is a continuous project where we regularly update the client's database with our legal data entry process. We usually fix a target and try to complete the target within that period. The client demanded to perform at least 1K files per month from our end. We agreed to deliver that number of processed files and promised to submit them by the 28th of each month.
Jacob Bin
With the help of AskDataEntry, we successfully create a database with all legal data records. We trusted AskDataEntry's legal documents data entry services for this. They take care of our simple data entry needs with utmost priority. We connected AskDataEntry for their long-term data entry services with a lot of hope.
