Processed Survey Research Project Data via Survey Data Entry
Recorded 100 survey forms in the database per day by maintaining precision.
The agency primarily performs qualitative and qualitative research for Christian ministries. Based in the United States, the agency designated itself as a research agency and operates with its various arms. The agency aims to help ministries understand their relevancy in modern times. With the help of the insights, ministries can make appropriate connections with the donuts. Hence, the agency focuses on the donors’ experience and the ministry’s impact through its extensive research.
Over the years, the agency has gained popularity among the ministries and developed trust with their work. Ministries identify their patterns and mobilize their plans according to the research findings. The agency’s method of working is a bit traditional as it conducts surveys via handwritten forms. However, the agency prefers to have the data on any digital platform to assess the research findings. For this task, the agency has planned to hire an outsourcing agency that could provide survey data entry services. We, AskDataEntry, have a specialization in survey data entry tasks thus we grabbed this opportunity quickly.
Importance of Survey Data Entry Services for Research Agencies
The research agencies, primarily those that provide data to Christian ministries, perform the data entry tasks differently. They associate closely with the donors and collect their feedback via handwritten or digital survey forms. However, they prefer to outsource survey data entry needs for better results. The outsourcing service providers work with the best machinery to handle comprehensive survey data entry tasks. These providers can easily convert the manual survey forms into digital format for further assessment.
Handling extensive surveys is a critical task and that’s why research agencies prefer to delegate it. Delegating the critical survey tasks to the hands of experts will produce positive results. With their expertise, they will initiate the survey data processing by scanning the entries in the survey form. Many outsourcing agencies use the latest technology the OCR, OMR, etc to capture all the data. After capturing the data, they will conduct a data enrichment process to eliminate invalid and outdated data. In replacement, they’ll add valid and structured data to improve the existing database. Overall, they help in managing the survey database intact with complete security.
Challenges the Agency Encountered
The agency as a research company hired an in-house team for the survey data entry tasks. The team was doing good until when the company got pressure of work from the ministries. Thus, thinking of an alternative way to proceed with the survey data entry task becomes very necessary. The agency was facing the following challenges before approaching us for our survey data entry solutions.
The agency conducts surveys mostly in handwritten format where the respondents have to write their answers. Therefore, there’s a high chance of getting feedback that is completely illegible due to bad handwriting. Eventually, the agency received many forms which it didn’t qualify for the next process. The internal team also became very puzzled to proceed with all these illegible survey data. Hence, the company decided to hire an outsourcing agency to proceed with this task.
Eventually, the agency generated a lot of survey reports from the grassroots level. However, due to the lack of a fast data entry process, it kept all survey data records. Presently, the workload of the company has increased and it now wants to proceed with all the recorded data. The internal team was not efficient enough to handle this much workload at all. Therefore, the agency decided to get all the tasks done by outsourcing the best survey data entry service provider.
The internal team worked in a sluggish way in handling the survey data entry tasks. The team did not maintain a single database for recording all survey data together. Without maintaining a fixed database for recording all data is not fetching any success to the work. Due to the skill gap, the internal team could not imagine creating a comprehensive database for the survey records.
AskDataEntry’s Solutions
Providing a detailed solution was our aim in this project and we planned our process accordingly. The agency conducted survey forms in handwritten formats and opted for our help for the further process. We first converted the handwritten forms into digital forms and then proceeded with the work. However, we followed a very systematic approach to dealing with the client’s work.
The client opted for the trial version of the project first and then decided to make a long-term relationship. For the trial project, the client wanted us to complete 2 survey forms per hour by one member of our team. Well, our team members are more compatible to complete 5 survey forms per hour. After completing the trial project. The client has delegated the entire project to us and fixed a deadline.
We used all the latest versions of tools and applications to proceed with the survey data entry process. Our team has maintained an Excel spreadsheet to record all data that came our way in this project. We perform the data-capturing process with the application of OCR technology. The technology helped us to get all data scanned and ready for the digital assessment process.
The client conducted surveys in a detailed manner, where it has covered multiple aspects. We have assessed all the questions in detail to record each element precisely with quality. Besides that, we made a tailored database using Excel to cover all the responses under each question separately. We created an integrated database that directly connects with the client’s existing system. It helped the client get instant access to the survey database and reduced the turnover time in operation.
Once we complete all the processes, we ensure the delivery of the project via email. The client demanded to complete 100 survey data per day with complete security. The client wanted to get all work delivered on weekly scheduled dates. Therefore, we delivered our work on the predetermined date and ensured the client’s trust.
Jerry Mertin
AskDataEntry has solved our issues with its survey data entry services. Previously, we were unable to enter records of our handwritten survey forms. However, AskDataEntry understood our problem and provided us with amazing survey data entry solutions. We are very thankful to AskDataEntry for its amazing services.
