Created a Replica Database with 1M+ Data through Copy Paste Data Entry Process
Using copy and pasting facilities we created a shadow database with 1M datasets within 4 months.
It's a reputed university that offers top-class management courses and has gained a reputation for that. The university is located in the United Kingdom but provides online courses for all the remote students spread across the globe. Interestingly, the university bears the title of having the largest digital library for management books. Over the last 10 years, the university has invested time and resources in developing this library.
The university feels developing the library was an easier task than updating the library regularly. The client has planned to develop custom software to make the updating task easier. For that, the entire library records need backup protection via a shadow database. Simply, the client wanted a partner who could copy the entire library data and paste it into the shadow database. AskDataEntry has gained popularity in copy-paste data entry services so the client approached us for this project.
Importance of Copy Paste Data Entry for University Data Management
Copying data from one source and pasting it to another seems a very easy task but actually, it is not. The task of copy-pasting becomes challenging when it comes to copying data from different challenging formats. For example, copying data from PDFs, especially tables and charts, is the most difficult task. However, with the help of professional copy-pasting data entry experts, precision and specifications can be added to the work. For managing university data, universities generally rely on efficient copy-paste data entry experts.
Choosing professional copy-paste data entry experts always provides the best results in the database management procedure. They are the best at creating duplicated databases by copying the same data from one source and pasting it to another. They maintain the accuracy of the data intact and perform the data metrics efficiently. Therefore, universities can create a shadow database with the help of their expertise. Outsource copy paste data entry services is the best way to manage the university database, which is cost-efficient too. Also, they are the expert in making the data structure accurate and efficient as per the requirements.
Challenges Faced by the University
To implement the software solution to the university's digital library, the university relied on its internal team. However, after a while, the client realized the challenges that were created by the internal team. Hence, it decided to disband the team and perform the data entry work via outsourcing. The major challenges that the university faced from the internal team were like;
The internal team of the university undermined the double-checking process while pasting data from different sources. Therefore, the records they entered in the database include some issues in them. Besides, the university understood that recording poor data in the shadow database could lead to damage to the entire data ecosystem. Hence, immediately, the client stopped the entire process and decided to delegate.
Due to the lack of tracking the records, the internal team made issues of data duplication. In many cases, they entered records twice or even thrice by mistake. The management of the team was not good enough to reduce the duplication issues from the base level. Besides that, the team also ignored regular cleaning-up of the database. Hence, all the data created a mess in the database, which led to data errors.
The internal team loses some vital sets of information while copying and pasting the same information. It happened because they did not maintain proper measures while copying and pasting things. The need for a temporary data backup has become a must thing for the company. Therefore, it went for outsourcing the copy-paste data entry services to prevent the loss of their crucial data.
The team did not have the right knowledge and skills to maintain consistency in the database. They made basic human mistakes while recording data that led to inconsistency. The formats of all the data did not follow the same measures and they lacked similarities. For instance, the team maintains ebooks somewhere in PDF format whereas some e-books are also found in the same database in Word format. In both ways, ignoring the format of the data leads to inconsistency that the university faced in this project.
Custom Solution from AskDataEntry
To address all the challenges of the client, we provide a robust solution regarding copy-paste data entry to the team. Not only ensuring the accuracy of the data but also rectifying the old records that we involved here. Through a systematic approach, we perform the copy-pasting work and deliver it to the client. How we developed and implemented the solution for the team we mention below;
The client told us to collect data from its existing database, which is their digital library. The database of the library was huge and the client wanted to use the entire database for the project. Hence, we distributed our entire team accordingly to collect data from the database. We involved a total of 15 people in the project all were previously trained with copy-pasting work.
After setting our aim on the database, we initiated quality checking before collecting the data. Our team has reviewed the entire thing thoroughly with consistent attempts before copying the entire thing. They found many issues in the existing database which were mainly related to inconsistency and small data errors.
Besides checking the quality of the data, the team also assessed the formatting aspect of the data. They checked whether the data met the specific guidelines or not regarding formatting. Our team also detected formatting issues in their existing database and tried to rectify them up with our different ranges of data entry services to a certain level.
With the application of advanced cutting-edge technology, we performed all our copying tasks. Using these tools has been a game-changer for us in performing the copying and pasting task. We were able to copy the exact thing that we wanted from the database and pasted the same without any mistakes. Because of the tools we have been able to deliver creating a shadow database with 1M datasets within 4 months.
After copying the entire data from the existing database, we cross-checked all data before pasting it. We created a database of transition to ensure the proper quality of data. Cleansing unwanted data from the database also was a part of our task in this project.
After performing all cross-checking tasks, we validate our pasted data through proper measures. We used cutting-edge tools to validate all our work and to rectify our mistakes as well. After validation, we stored our work in the shadow database that the client provided to us.
J. Messo
When it comes to creating a shadow database using copy-paste data entry, AskDataEntry is the number one. The company efficiently copied the data from our existing database and improved its quality. Later on, they created the shadow database and pasted the data there. The total work they submitted within a fixed timeframe, has impressed us the most.
