Converted 30K+ PDF Data to CSV Format Via PDF Conversion
US-based logistics company converted files into CSV for smooth operations.
Our US-based client is a major logistics company, that supplies oil and natural gas in North America. Over the years, the company has enhanced its operation in major areas in the United States. Presently, the company is tying up with other premier oil and gas companies to expand its logistic chain in the US. The client performs the majority of its operation using files in digital format.
Due to the increasing pressure of work, the client is getting PDF files for all its import and export trips. However, PDF files are better to store data but the client wants to use that data for its business. Therefore, converting the PDF files into CSV is ideal in this situation, which can make all documents editable. Therefore, the client approached us to get our PDF conversion services for their benefit.
Importance of PDF Conversion for Logistics Companies
PDF conversion holds significant importance for logistics companies in streamlining their operations and enhancing efficiency across various aspects of their business processes. By converting relevant documents and data into PDF format, logistics companies can achieve greater accessibility, portability, and compatibility, facilitating seamless communication and collaboration within and outside the organization. One key benefit of PDF conversion services is the preservation of document formatting and integrity, ensuring that critical information such as shipping manifests, invoices, and delivery schedules are accurately represented across different devices and platforms. This uniformity enhances the clarity and readability of documents, minimizing errors and misinterpretations in logistics operations.
Additionally, PDF files are easily shareable and can be securely transmitted via email or other digital platforms, enabling swift dissemination of information to stakeholders including suppliers, clients, and regulatory authorities. Furthermore, PDF conversion facilitates digital archiving and document management, allowing logistics companies to maintain organized and searchable repositories of important records and transactions. This not only improves data accessibility and retrieval but also supports compliance with industry regulations and audit requirements. Overall, PDF conversion empowers logistics companies to optimize their document workflows, streamline communication channels, and uphold operational excellence in a fast-paced and dynamic industry landscape.
Challenges Faced by Client
The client was facing the following major challenges regarding PDF conversion services. Also, AskDataEntry encountered several challenges during the data conversion process, which required innovative solutions to ensure the accurate and efficient conversion of PDF data into a usable format.
One of the primary challenges arose from the complex structure of the data within the PDF files. The information was fragmented across various rows and columns, making it difficult to extract and organize effectively. This fragmented structure posed a significant obstacle to the conversion process, as it required meticulous attention to detail and precision to ensure that all data elements were captured accurately.
Another challenge stemmed from the inconsistent formatting of tables within the PDF files. Tables often contained double lines and irregular spacing, complicating the extraction and alignment of data into a uniform format. The presence of double lines in an ununiform fashion further exacerbated the complexity of the conversion process, requiring careful adjustment and manipulation of the data to ensure alignment and readability.
Additionally, the presence of two different rows within columns, inconsistently formatted across the tables, presented a significant hurdle. AskDataEntry had to develop customized strategies to address these inconsistencies, including manual data validation and verification processes to reconcile discrepancies and ensure data accuracy. Despite these challenges, AskDataEntry’s experienced team was able to overcome these obstacles through a combination of advanced data processing techniques and meticulous attention to detail, ultimately delivering high-quality and accurate data conversion services to our clients.
Custom Solution from AskDataEntry
In response to the challenges encountered during the data conversion process, AskDataEntry devised a comprehensive solution designed to overcome the complexities and ensure the successful conversion of PDF documents.
AskDataEntry allocated a dedicated team comprising eight data conversion specialists to address the intricacies of the task at hand. This team was meticulously assembled based on their expertise and experience in handling similar projects. Additionally, to ensure efficient oversight and quality control, the team was led by a Supervisor and supported by a Quality Analyst. This hierarchical structure facilitated effective coordination and communication throughout the conversion process, enabling the team to stay aligned with project objectives and quality standards.
To expedite the conversion process and meet the client’s deadlines, AskDataEntry implemented a structured workflow that maximized productivity and output. The team operated in two shifts, allowing for continuous work and enabling the conversion of approximately 1000 pages per day. By leveraging this dual-shift approach, AskDataEntry ensured optimal utilization of resources while maintaining high standards of accuracy and efficiency.
Despite the challenges posed by the complex nature of the PDF documents, AskDataEntry remained committed to delivering results within the stipulated timeframe. As a testament to our dedication and proficiency, the converted documents were successfully delivered to the client’s satisfaction within 35 days, meeting their expectations and facilitating seamless data access and utilization.
Toby Robinson
(Managing Director)
Opting for offline data entry services from AskDataEntry is the best decision ever that we made to date. The company has efficiently served us with quality data entry services within our strict timeframe. Also, they handled our complex data structures and enhanced the quality efficiently.
