Checked Formats and Ensured Delivery of 200 Word Documents within a Month
for a book publishing house operating in America and other locations
The client is a leading American book publishing house operating in California and other locations as well. The publishing house has tied up close bonds with aspiring authors for publishing different flavors of literature. At present, the company has collaborated with more than 200 renowned authors and the count is still going on. The company mostly publishes novels and autobiographies. However, by following the current trend, the company is now willing to publish books in other genres including non-fiction.
After three decades, now the company decided to add interesting elements to its books to attract readers’ attention. Besides publishing books offline, the company wanted to explore the digital medium by publishing e-books. For publishing books in both mediums, the company needed efficient word formatting services. Hence, the company approached AskDataEntry to incorporate the excellence of our word formatting services in its process.
Importance of Word Formatting for Book Publishing Houses
Publishing houses are one of the such businesses where word formatting services are always in demand. Generally, publishers accept Word files from the authors in raw format to make edits on them appropriately. MS Word is a popular and widely accepted platform where most of the publishing work is done. However, formatting of the raw files is a must before publishing the content. Here word formatting services come into the picture that amazingly fix issues in the Word files.
Making the documents visually appealing is another reason for choosing word formatting services. At present, the number of book readers is decreasing due to overconsumption of social media content. So, to make books interesting, publishers need to incorporate some essential elements in their content. With the help of word formatting services, publishers can make their books look professional and add unique elements. Outsourcing is the best option for publishing companies to get all the elements included in their content. For this reason, outsourcing word formatting documents is becoming widely popular among big publishing houses.
Challenges Faced by the Company
The company has an in-house team that handles most of the document format things and doing it for many years. The team is efficient in handling the operational tasks but not in the formatting tasks. They were not aware of the current market situation and they don’t know about readers’ perception. Therefore, as a result, the company team has made several mistakes while formatting the documents; which are mostly like;
By observing the current market, the company decided to add visually interesting elements to all its published books. Thus, it instructed the internal team to include some visually appealing elements in the documents by following a systematic pattern. On the other hand, the internal team was not aware of trendy elements that it could include in the document. They added random things to the documents, which significantly reduced the appealing elements of the books.
The internal team has also made mistakes in placing the content in the right place. The team did not follow the instructions and placed content in the wrong areas. It increased the burden on the company to remove all the content from the wrong places and then again paste them in the right place. It takes away additional time which causes delays in processing the published files.
Making the content interesting and visually appealing is the main aim of the company. Therefore, it asked the internal team to change the style of the content and make all books visually interesting. However, the team has applied old styles, which are not relevant at this age to all books. The company approved some of them and rejected many. It wanted to have creativity in the process through efficient word styling methods.
Overall, after inspecting the internal team’s work in many layers, the actual processing time has increased. To publish a book, the company started taking more time than it usually takes before. Hence, to improve the situation, the company decided to hire a process that could reduce the processing time efficiently.
Tailored Solutions from AskDataEntry
We fixed our aim in delivering quality solutions to the client through our word formatting services. The team has decided to perform the work systematically to track the progress accurately. Besides that, making the process completely transparent is another aspect that the team has focused more on. The approach we followed in delivering our word formatting solutions are;
Receiving Word Files
We asked the client to share all their raw files via Dropbox as it is one of the most secure platforms at present. By following the instructions, the client shared 2 Word files in the first place. The client wanted us to perform the trial for them by formatting the first 2 Word files first. After submitting the trial project, the client became impressed and shared 200 more Word files with us.
Understanding Formatting Needs
We understood the formatting needs after inspecting 2 or 3 Word files that the client sent to us. We chalked out a detailed plan and framed the format according to the client’s needs. Added to that, we choose the most appropriate plan to ease the formatting task.
Initiating the Process
We started processing the Word documents by distributing the entire work among our team members. The client wanted a total of 200 Word files from us for this project thus we deployed our 10 members to this project. Each member has completed the word formatting tasks in 20 books within one month.
Adding QC Layers
After completing the documents, we implement a quality check of each document in detail. To check the quality of the word formatting task, we deployed an additional 2 members as quality experts. They checked each document carefully and conducted several rounds of quality checks to eliminate all mistakes.
Ensuing Delivery
Once the QC team approved the project, we created a database with all the files and sent it to the client. We sent the files by opting for Dropbox to ensure the proper security of our data. Note that, we delivered all the files within the first month itself where the client expected the project to be done within 40 days. It was a surprise to the client from our efficient team.
Tim Cook
AskDataEntry is one of the best outsourcing companies that any company can trust blindly. We received excellent word formatting services from AskDataEntry within a fixed timeframe. We are very fortunate to meet AskDataEntry exactly at the right time when we require it.
