Abstraction & Indexing Services Categorized Research Papers for a US Company
Company Information
It’s a leading research company in the US and a preserver of journal archives at the global level. At present, the company has a wide base of journal readers and has gained popularity because of its wide journal collections. The company wants to grab more attention of its readers by providing a seamless flow in its journal collections. The company decided to Abstraction & Indexing all its journals and research papers to inculcate that smooth flow.
Besides collecting the journals, the core work of the company is to conduct various research and publish their findings. Because of its quality research, the company has become one of the top research companies in the United States. Over the years, the area of research has become diversified and the company covers more fields. Thus, the work of indexing all the journals and research papers also increased with this. Hence, the company has decided to outsource the indexing services from us to handle the workload.
Importance of Abstraction & Indexing or Data Indexing for Research Companies
The value of data indexing has increased over time as it provides multiple facilities to the database management system. With the help of data indexing, information in the database can easily and seamlessly be found. That’s why research companies always prefer data indexing services before preparing their database to store the data. Indexed data also helps them to analyze the data quickly and it provides a professionally organized look.
Generally, companies involved in research always look for a simple-to-find mechanism to locate their data. Data indexing, however, makes the data simple to find as well as makes all data easily searchable. Companies can significantly enhance the efficiency of their business processes if they maintain data indexing. Outsourcing service providers cover multiple aspects of data indexing including text indexing, barcode creation, backup preparation, and other things. Besides providing all data Abstraction & Indexing services, outsourcing companies provide the services quickly. Research companies must index all their data to represent their findings appropriately
Issues the Company Faced
For the last few months, the company has been facing significant challenges in managing all the journals and research papers. From the beginning, the client hired a team of experts to perform data indexing-related work. However, the knowledge of the team members was very limited with respect to data indexing services. Therefore, they did not perform their best while indexing the journals and research papers for this project.
Companies always face a limit when it comes to choosing the right in-house team. The availability and options are very low and companies have to adjust to that. In this case, the company also faced the same while hiring the internal team. The internal team lacked basic indexing skills and made mistakes in recording the process. The company did not hire any subject matter expert to handle all indexing tasks. Hence, the process became very slow with the application of inefficient team members.
Data Abstraction & Indexing is a critical task and it needs manual as well as brain work. However, the company only focuses on manpower rather than brain work. It hired unnecessary people for the work and increased the pressure of work. As a result, the company observed basic indexing mistakes in the actual work that decreased the quality. To get on the right track, the client started thinking of data indexing outsourcing services.
The internal team did not follow the correct method of indexing in the entire process at all. They just focused on random journals that appeared in front of them while performing the indexing tasks. However, this has caused major issues in generating the indexing number of journals and other research papers. The team has saved all the files in different databases with different numbers. In spite of making the database seamless, it has complicated the searchability of the journals.
With time, the capacity of the company to conduct research has increased and it started operating in diverse fields. However, it did not increase the capacity of the indexing services by increasing the number of team members. Thus, it created tremendous pressure on the team members regarding the data Abstraction & Indexing process. It left the company with no other options other than outsourcing the service.
Tailored Solutions from AskDataEntry
We included our traditional method of working procedure for this project where we followed step-by-step applications. From the beginning, we followed the company’s instructions in processing all our work. After our initial inspection, we provided the demo plan to the client by considering all indexing plans. The company agreed immediately to sign up for the actual indexing services after checking the demo services. In the following way, we initiate the indexing process of this project.
Setting the Panel
This project requires some expert people for the indexing work because research papers and journals were the matters of concern. Therefore, we created a panel of experts that has guided us throughout the process. We included the team members who have prior experience in indexing journals and research papers. Previously, we performed similar projects so the experts who were involved in those projects were included in the new project.
Involving Quality Standards
The client and our expert team members both have wanted to set a quality standard for the data indexing services. Our team suggested including international quality standards for this project because they were used to working in that set. Our set panel helped the team by following the international standards for data indexing services.
Simplifying the Indexing Process
For this project, we followed a simple process of Abstraction & Indexing the journals with the help of our expert team members. We started the program by carefully separating the articles based on the type of information they contain. Thereafter, we selected the relevant keywords that represent the entire content of the article. We proceed to the next step by making a suitable tile with the use of selected keywords.
Delivering the Tasks
After creating titles with relevant keywords, we compiled all articles from each journal and made separate sections. Once we were done indexing a specific section of the research paper, we delivered the work to the client. Besides indexing, we handled some additional work like categorizing the articles, creating separate categories, etc. However, we never neglected the delivery dates rather we delivered the work before the estimated time.
Albert Clinton
AskDataEntry took the overall responsibility to index our wide range of journals and research papers completely. It kept its promise regarding the data indexing services. The team has delivered the complete work within 4 months without compromising the quality a bit.
