In This Article

There has been a paradigm shift in the world now, and the world has gone digital. All sectors are experiencing new changes and developments. This article focuses on the effects of these shifts on businesses. Digital modernization has implemented new changes toward data conversion. As a result of this business operations has dramatically improved. It is a common and essential practice in the industry for systems to have new updates. There is always a transfer of data between systems. The data transferred between systems and the conversion of the formats to make sure the data is compatible with the new system is Data Conversion.

Many businesses consider data conversion a stressful task. Most companies generate tons of data every day in different formats, storing the bulk of data into different formats is tough. Data can be in various formats like images, PDF, text, databases, etc. Many businesses resort to outsourcing professionals that render data conversion services to handle that part of their business operations. Data conversion requires a lot of plans and groundwork to ensure it is efficient in the data management process. Efficient data conversion is essential in the business process to help preserve data during changes like merging, the migration done on data during data transfer.

Importance Of Data Conversion

Data conversion is an essential process in data management. It is implemented in the migration of information from the existing database to the new database without deterioration of data and losing any information. When a system’s database undergoes updates or changes, data conversion used to transfer information from the outdated system to a new system. Also ensuring that the format, in which the information is in, is compatible with the new system and at the same time maintaining data quality.

Data conversion has been dramatically emphasized over the years, but it is still not getting the exposure and attention it needs. Many businesses still do not want to invest in data conversion because of the demand. Even so, this process in data management helps to maintain data quality even in different formats.

It is a strategic initiative in data management processes and implemented in various sectors like healthcare, insurance, etc. Ideal data conversion should have the following attributes:

  • Data transferred should be correct and complete.
  • Data is in the format compatible with the new system.
  • Data should work correctly.
  • Data should be consistent across all databases.
  • Data should intact.

With all the good intentions associated with data conversion, some challenges serve as setbacks. Learn about the challenges associated with Data Conversion.

Maintaining Data Quality

The best practice is to maintain data quality when data is converted. This is a challenge because it takes a lot of work to make sure the information remains unchanged.


Data conversion is a complex process. The merging of data, migration, conversion into different formats are all that make it complicated. This poses a significant challenge.

Problems with Migration

The migration of data from the parent database to a new database is complex and poses a high chance of failure. This is a challenge for the process because it would take a lot of effort to cut data errors.


Since data conversion is a tasking and complicated process requiring a great deal of patience, meeting up with timelines would pose a challenge. It is better to complete the project without errors than to meet up with the deadline, and the data conversion is fruitless.

A business organization would venture into offshore outsourcing beyond its borders for various reasons. Some of the reasons are highlighted below;

This article has been able to identify the attributes of ideal data conversion and its challenges. There is a need to highlight the key strategies for successful data conversion.

This article has been able to identify the attributes of ideal data conversion and its challenges. There is a need to highlight the key strategies for successful data conversion.

This article has been able to identify the attributes of ideal data conversion and its challenges. There is a need to highlight the key strategies for successful data conversion.

Successful Data Conversion Strategies

Adequate Planning

Every project in data management, which does not exclude data conversion, requires adequate project planning. Data conversion planning starts with asking relevant questions to set the boundaries. These questions can include:

  • What type of data to convert?
  • What is the starting format and destination format?
  • What data to move?

Data Cleansing and Profiling

Making a successful data conversion, make sure to execute efficient data cleansing and profiling processes; so as to ensure that the parent data maintains its quality. To ensure the data conversion is smooth and successful, you must be ready to go through the rigorous process involved to make it happen. It is advised that businesses hire professional experts who render data conversion services for proper supervision and conversion of data for better results.

Utilize Data Standards

To have a successful data conversion process, you need to be consistent in data quality and accuracy. To do this, you need to have defined standards that you aim to meet for every data conversion process. Following these standards would set your data quality high and ensure consistency across all data storage. Also, to maintain consistency, ensure you have in place methods to measure data quality. This would help to ensure you are on the right track.

Use the Right Formats

In data conversion, data is usually converted from the parent database in a particular format to another format. To ensure you have a successful data, you should have a clear idea of the new data format. Data can be in various formats like XML, HTML, images, etc.

Data Management

After the conversion of data has taken place, the old data should be discarded to prevent the overlapping of information, leading to data entry errors. Make sure all data management processes are followed appropriately to ensure accuracy and efficiency.

Data conversion is complex and requires expertise and professionalism. If these critical strategies are followed, then you should be able to have a successful data conversion. However, for better assurance of having a successful data conversion, you should hire professional data conversion service providers.

Joydeep SinghaGrowth Expert
Founder at AskDataEntry – India’s leading online virtual administration services provider for businesses and individuals. He is a seasoned marketing professional who is an expert in digital marketing and entrepreneurship.

Tell us your Requirements & Speak to our Experts

We are always ready to help you!

ASK Data Entry has over a decade of outsourcing experience providing a range of data entry solutions to clients worldwide. Our team brings the highest quality and accuracy to every project, while ensuring confidentiality and compliance with global outsourcing best practices.

Start With Our FREE TRIAL

Add notice about your Privacy Policy here.